Planned Maintenance Administrator
- Be the hub of the action—coordinate jobs and keep things moving
- Enjoy variety in your day to day duties
- Work close to home in Lower Hutt
Play a pivotal role in keeping Wellington’s world working and moving.
PAE is one of New Zealand’s largest providers of facilities management services. With a proud legacy of supporting critical infrastructure – we deliver services that keep our clients operating safely, efficiently, and sustainably.
We’re looking for a proactive and detail-focused Planned Maintenance Administrator to join our Support Centre team in Lower Hutt. This role is at the heart of our operations, supporting the smooth delivery of planned maintenance services and ensuring accurate, on-time communication with both suppliers and internal teams.
About the role
This is not your average planned maintenance admin role. You’ll be fielding requests, dispatching jobs to the right contractor and following through from start to finish — all while keeping our systems updated and our stakeholders in the loop.
You’ll be part of a high-performing support team that plays a crucial behind-the-scenes role in keeping the wheels turning. Every day brings something different and your ability to organise, communicate, and stay cool under pressure will make all the difference.
This is an onsite role, Monday to Friday 8.00am to 4.30pm (40 hours per week).
What you’ll be doing:
- Administering preventative maintenance workflows from receipt to close-out
- Scheduling preventative maintenance requests and coordinating with subcontractors and internal teams
- Communicating job updates clearly and professionally to operations and support staff
- Ensuring documentation and billing information is accurate and up to date
- Responding to incoming requests via phone, email and online channels
- Assisting with reporting, document control and general support across the contract
What you’ll bring:
- 3+ years in an administration role
- Strong planning, scheduling, and organisational skills
- Confidence using IT systems, especially the MS Office suite (and the ability to pick up new systems quickly)
- Excellent attention to detail and an ability to manage competing priorities
- A calm, professional approach when dealing with queries, requests, or last-minute changes
- A team-oriented attitude and a natural instinct to help things run smoothly
Why PAE?
We believe in doing what’s right, even when no one’s looking. You’ll be joining a values-led team that cares about its people, supports your growth, and recognises the contribution you make every day — even if your work is often behind the scenes. At PAE, you won’t just be processing paperwork — you’ll be making things happen.
Ready to bring your best?
Apply now and help us keep Wellington’s facilities working — one well-coordinated job at a time.
Applications close Sunday 12 July 2026.
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