Finance Administrator - Waiouru
- Variety across finance, workflow and operational support
- Be part of the team supporting a major Defence contract
- Work closely with operational leaders and site teams
For over 30 years, PAE has partnered with the New Zealand Defence Force, delivering facilities and asset management services that keep critical environments working and moving. It's a relationship we're incredibly proud of because it reflects the trust placed in us to deliver every single day.
As a proudly iwi-owned organisation, we recognise our role as kaitiaki, guardians of the environments and communities we support, and we are committed to building strong, respectful partnerships grounded in manaakitanga.
We're looking for a Finance Administrator to join our team at Waiouru Military Camp.
This is more than a traditional finance administration role. You'll play a key part in supporting operational delivery by ensuring invoices, purchase orders, work orders and financial processes are managed accurately and efficiently.
Working closely with supervisors, operational teams, subcontractors and finance colleagues, you'll help ensure the information that supports decision-making, invoicing and contract performance is accurate, timely and reliable.
About the role
As Finance Administrator, you'll provide financial and operational administration support across the contract.
You'll be responsible for processing supplier invoices, managing purchase orders, completing reconciliations and supporting workflow administration through our job management and asset management system (MRI).
This role combines finance administration, workflow coordination and operational support, making it ideal for someone who enjoys variety, attention to detail and working closely with people across the business.
What you'll be responsible for
- Processing supplier invoices and accounts payable documentation
- Raising and receipting purchase orders
- Completing supplier and subcontractor reconciliations
- Supporting work order and workflow administration
- Monitoring outstanding invoices, approvals and financial queries
- Assisting with work in progress (WIP) management and cost allocation
- Supporting contract invoicing and cost recovery activities
- Maintaining accurate financial and operational records
- Assisting with reporting, audits and compliance activities
- Building strong working relationships with operational teams, suppliers and subcontractors
What we're looking for
- Experience in finance administration, accounts payable, contract administration or operational support
- Strong understanding of invoice processing, purchase orders and reconciliations
- Excellent attention to detail and accuracy
- Ability to manage competing priorities in a busy environment
- Strong problem-solving skills and a proactive approach
- Confidence working with financial and workflow management systems
- Intermediate Microsoft Excel skills and general computer literacy
- Strong communication and relationship-building skills
- Ability to maintain confidentiality and exercise discretion
Why this role
- Be part of the team supporting a major Defence contract
- Enjoy variety across finance, workflow and operational support
- Work closely with operational leaders and site teams
- Opportunity to contribute to continuous improvement initiatives
- Join a business committed to service excellence
To learn more about this opportunity or to request a position description, please contact the People and Culture team at people@pae.co.nz.
Please note that we do not accept applications via email. All applications must be submitted through SEEK or the PAE Careers Page.
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