Finance Administrator
- Work in a unique environment
- Enjoy variety in your day to day duties
- Juggle tasks, solve problems, and help deliver great results
About PAE
At PAE, we’re run by Kiwis for Kiwis. We are one of New Zealand’s largest providers of facilities management services, with a clear purpose - keeping your world working and moving.
Our teams work behind the scenes across the country, supporting organisations like the New Zealand Defence Force, as well as clients in hospitality, retail, and beyond. Whether it’s maintaining critical infrastructure or supporting day-to-day operations, what we do enables others to do their jobs.
We’re a business that values doing the right thing, working as one team, and taking ownership. We care about our people, our customers, and the communities we’re part of and we’re always looking for better ways to improve and evolve.
The Role
If you’re someone who enjoys bringing order to complexity, spotting the detail others miss, and being part of a team that keeps things running behind the scenes this could be the role for you.
We’re looking for a Finance Administrator to join our team based at Devonport Naval Base, supporting both our Finance and Operations teams in the day-to-day financial management of one of our key contracts. This isn’t just a desk-based role you’ll be right at the heart of the operation, working closely with site teams to ensure financial processes are accurate, timely, and add real value.
You’ll be the kind of person who takes pride in getting things right the first time, but who is equally comfortable questioning processes and identifying smarter ways of working.
What you’ll be doing
In this role, you’ll provide hands-on financial and administrative support across the contract, working closely with both finance and operational teams to keep things moving.
Your day-to-day will involve managing invoices from end to end from uploading and processing through to resolving issues, chasing outstanding supplier invoices, and ensuring contractors are paid within agreed timeframes. You’ll raise and complete purchase orders, carry out goods receipting, and ensure costs are accurately captured and reflected in the system.
You’ll also play a key role in supporting work order and WIP management, including reviewing jobs, following up outstanding work, progressing claims, and ensuring close-out information is accurate and meaningful. Alongside this, you’ll liaise regularly with Supervisors and the client through MRI, helping to keep workflows on track and addressing any issues as they arise.
There’s a strong focus on quality and performance in this role you’ll review bill batches, manage credits and corrections, support KPI achievement around invoicing timeliness and accuracy, and ensure financial processes are consistently followed.
This is a role where your attention to detail, organisation, and ability to build strong working relationships will make a real difference.
What will set you apart
- Solid experience in finance administration or accounts payable, with confidence across invoices, reconciliations, and purchase orders
- Highly organised with strong attention to detail you take pride in getting things right
- A practical, solutions-focused mindset, with the ability to work at pace and support operational teams
You’ll also bring
- Strong communication skills and the ability to build effective working relationships
- Confidence working across systems and processes
- The ability to prioritise and manage competing deadlines
- A proactive approach, with a willingness to improve how things are done
- Experience in a contract or operational environment (an advantage, not a dealbreaker)
- Have a clean criminal conviction history and an ability to obtain Defence Site Clearance.
Why this role is different
Not many finance roles come with a backdrop like this.
Based at Devonport Naval Base, you’ll be working in a unique and dynamic environment, supporting critical infrastructure and services that help keep things running where it matters most. It’s a setting that brings variety, pace, and a strong sense of purpose to your day-to-day work.
If you are interested in joining our team, please apply below. Applications close Friday 1 May 2026 but will be assessed as they are received. We look forward to hearing from you!
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