Subcontractor & Compliance Officer
- Be the key link between trusted suppliers and smooth service delivery
- Take ownership of building compliance and make your mark on quality
- Join a high-performing FM team that keeps Wellington’s buildings running
Play a pivotal role in keeping Wellington’s world working and moving.
PAE is one of New Zealand’s largest providers of facilities management services. With a proud legacy of supporting critical infrastructure – from Defence sites to civic spaces – we deliver services that keep our clients operating safely, efficiently, and sustainably.
We’re currently seeking a highly organised and relationship-focused Subcontractor & Compliance Officer to support our Wellington City Council contract. In this vital role, you’ll be responsible for managing a wide network of subcontractors who deliver essential services across the contract — from general maintenance and repairs to specialist works. In addition to coordinating their onboarding and performance, you’ll also take ownership of building compliance activities, including leading the coordination and management of building compliance processes to ensure all sites remain safe, operational, and up to code.
About the role
This is a great opportunity for someone who enjoys a balance of structure, coordination, and people interaction. You’ll play a key role in ensuring our subcontractors are well-supported and delivering high-quality outcomes, while also ensuring our compliance documentation and inspection schedules are consistently up to date.
You’ll work closely with Facilities Managers and the wider operations team — keeping building records in order, managing contractor documentation, and ensuring BWoF certifications are completed in a timely manner.
What you’ll be doing:
- Managing subcontractors across the full scope of the Wellington City Council contract.
- Leading onboarding processes, maintaining qualifications, and tracking performance.
- Acting as the go-to for contractor queries, documentation, and coordination.
- Managing the Building compliance processes, including 12a and BWOF’s
- Be the key point of escalation for subcontractor troubleshooting
- Working alongside Facilities Managers to ensure smooth, high-quality service delivery.
- Supporting reporting and assurance on subcontractor performance and compliance activity.
What we’re looking for:
- Experience working with contractors or subcontractors in a facilities, construction, or building services setting.
- Strong coordination and communication skills — you're proactive, approachable, and detail-focused
- A solid understanding of building compliance processes, especially 12a's and BWOF's
- Excellent organisation and administrative skills — you like things neat, tidy, and on time.
- Confidence engaging with a range of stakeholders, from tradespeople to Council representatives.
- A current NZ Class 1 driver’s licence.
Why PAE?
At PAE, we pride ourselves on doing things properly — and on doing them together. You’ll be part of a team that values integrity, ownership, and continuous improvement. The work you do will directly support the delivery of critical public services and help shape how Wellingtonians experience their city.
Ready to get started?
Apply now and bring your coordination skills, contractor know-how, and eye for detail to a challenging and rewarding opportunity. For more information about this opportunity please contact Wendy Oliver on wendy.oliver@pae.co.nz – please note that we do not accept direct applications.
Applications close on Thursday 24 April 2025 but will be reviewed as they are received
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